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Title
Text copied to clipboard!Church Executive Assistant
Description
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We are looking for a dedicated and organized Church Executive Assistant to support the leadership team in managing the daily operations of our church. The ideal candidate will be a proactive and detail-oriented individual with excellent communication and organizational skills. This role requires a high level of discretion, as you will be handling sensitive information and interacting with a diverse group of people, including church members, staff, and external partners. The Church Executive Assistant will be responsible for a wide range of administrative tasks, including scheduling meetings, managing correspondence, coordinating events, and maintaining records. You will also play a key role in supporting the church's mission and vision by ensuring that the leadership team can focus on their strategic responsibilities. This position offers an opportunity to work in a dynamic and supportive environment where your contributions will have a meaningful impact on the church community. If you are passionate about serving others and have a strong background in administrative support, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Manage the senior pastor's calendar and schedule appointments.
- Coordinate and organize church events and meetings.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Maintain and update church records and databases.
- Prepare and distribute meeting agendas and minutes.
- Assist with the preparation of reports and presentations.
- Manage office supplies and equipment.
- Coordinate travel arrangements for church staff.
- Support the planning and execution of church programs and initiatives.
- Liaise with church members, volunteers, and external partners.
- Ensure confidentiality and security of sensitive information.
- Assist with financial tasks, such as processing invoices and expense reports.
- Provide administrative support to other church staff as needed.
- Manage social media accounts and church website updates.
- Assist with the preparation and distribution of church newsletters and bulletins.
- Coordinate volunteer schedules and activities.
- Handle special projects and assignments as directed by church leadership.
- Ensure the church office is organized and operates efficiently.
- Support the implementation of church policies and procedures.
- Assist with the recruitment and onboarding of new staff and volunteers.
Requirements
Text copied to clipboard!- Proven experience as an executive assistant or in a similar administrative role.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to maintain confidentiality and handle sensitive information.
- Strong interpersonal skills and the ability to work with a diverse group of people.
- Detail-oriented and able to multitask effectively.
- Ability to work independently and as part of a team.
- Familiarity with church operations and programs is a plus.
- Experience with event planning and coordination.
- Ability to manage social media accounts and website updates.
- Basic financial management skills.
- High school diploma or equivalent; associate or bachelor's degree preferred.
- Strong problem-solving skills and the ability to think critically.
- Ability to work flexible hours, including evenings and weekends as needed.
- Commitment to the mission and values of the church.
- Experience with database management and record-keeping.
- Ability to handle multiple priorities and meet deadlines.
- Strong customer service skills.
- Experience with project management is a plus.
Potential interview questions
Text copied to clipboard!- Can you describe your previous experience as an executive assistant?
- How do you prioritize your tasks when managing multiple responsibilities?
- Can you provide an example of a time when you had to handle confidential information?
- How do you handle stressful situations or tight deadlines?
- What strategies do you use to stay organized?
- How do you ensure effective communication within a team?
- Can you describe a successful event or project you coordinated?
- How do you handle conflicts or disagreements in the workplace?
- What experience do you have with managing social media accounts?
- How do you approach problem-solving in your role?
- Can you describe a time when you had to adapt to a significant change at work?
- How do you ensure accuracy and attention to detail in your work?
- What motivates you to work in a church environment?
- How do you handle feedback and criticism?
- Can you describe your experience with financial tasks, such as processing invoices?
- How do you manage your time when working on long-term projects?
- What do you find most rewarding about working in an administrative role?
- How do you stay current with new administrative tools and technologies?
- Can you provide an example of how you supported a team or leader in achieving their goals?
- What steps do you take to ensure the security of sensitive information?
